UNDERSTANDING GDPR – AIM Success Guide Issued

Museums and other cultural organisations that want to understand how they should be responding to current and forthcoming General Data Protection Regulation (GDPR) can now benefit from a free Success Guide from The Association of Independent museums (AIM) called Successfully Managing Privacy And Data Regulations In Small Museums.

The new AIM publication has not been created as a guide to everything in the Data Protection Act (DPA) – or the impending General Data Protection Regulation (GDPR) – but focuses instead on the most important areas for action now. The GDPR applies to the whole UK, so this guide is suitable for all AIM members and other heritage sector organisations across the UK.

AIM’s Executive Director, Tamalie Newbery said of its launch: “Lots of AIM members have been contacting us to find out what they need to know about the new GDPR regulations. This guide explains in a straightforward way, what museums need to think about and what they need to do to make sure they are complying with the current and new regulations. We hope that AIM members will find it helpful. Some of the things that museums need to do might take a while to put in place, so it’s important to assess where you are and what you’ll need to do now, so you have time to make any changes that are necessary.”

The AIM Success Guide is for trustees, senior staff and members of staff and volunteers involved in fundraising or marketing and the guide outlines the main data protection issues to help museums and cultural organisations carry out an audit of their current position and draw up an action plan and there is a useful action checklist included.

You can download the guide for free at: Successfully Managing Privacy And Data Regulations In Small Museums.

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AIM Launches New ‘Preparing to Prosper’ Publication At Winter Events

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Since 2015, museums across the UK have been using the AIM Hallmarks of Prospering Museums to make a big difference to their success. The ‘AIM Hallmarks of Prospering Museums’ are a framework to help museums and heritage organisations throughout the UK. The Hallmarks identify characteristics that are typical of successful heritage organisations and enable them to prosper and thrive.

At three events this winter in London (6 December), Birmingham (17 January) and Edinburgh (30 January), the Association of Independent Museums (AIM) is launching ‘Preparing to Prosper’: a new publication that will show museums how to use the AIM Hallmarks to benefit their organisation.

The new publication includes case studies, new insights and questions to help museum staff, trustees and volunteers think about the way they work.

The new publication distils the best ideas from museums that have used the AIM Hallmarks, so that museums can put them into practice immediately to see positive results quickly and event attendees will be able to get an exclusive hard copy before it is published next year.

Booking is now open for the AIM Preparing to Prosper events for both AIM members and non-members. Tickets cost £25 and full information can be found at AIM Preparing to Prosper.

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National Motor Museum wins 2017 Collections Trust Award

The National Motor Museum Trust at Beaulieu has won the 2017 Collections Trust Award for its Keep CALM and STEAM Ahead project. The award recognises the achievements of those who manage museum collections – the teams who are often behind the scenes and whose work can go unnoticed.

This year the award celebrates projects that show what can be achieved when the governing body, staff and volunteers in a museum work collaboratively to tackle a collections management challenge. With the theme of Pulling Together, the award comes with a prize of £2,000 for the first time this year.

Generously funded by the Arts Council England Designation Development Fund, the Keep CALM project began in July 2016 and concludes in March 2018. It has provided a much-needed opportunity for the National Motor Museum to focus on aspects of stewardship, which had become a priority. Importantly, the project has been devised to create impact beyond collections management, providing new opportunities for people to engage with the collections, including activities for families, schools and colleges.

Costumes group (1)

Keep CALM has extended the use of the museum’s CALM collections management system and supported review and research on under-used parts of the collections. Improved documentation has enhanced collaboration between collections and strengthened team-working. Unlocking information and encouraging working across departments is supporting the development of new initiatives for visitors to Beaulieu. The project is building on the Museum’s Education Service by generating new programmes linked to STEAM (Science, Technology, Engineering, Arts and Mathematics) in response to National Curriculum changes.

A creative take on STEAM has also been adopted, using the newly researched and recorded material to inspire a range of lively Automotive Steampunk-themed activities, which explore the collections in imaginative ways. Students from the Costume and Performance Design course at the Arts University Bournemouth (AUB) researched key cars and collections material to inspire the creation of nine Automotive Steampunk costumes. These striking costumes, which were on display in the museum until recently, have been viewed by thousands of visitors who were also able to dress up in Steampunk style with special clothing provided for photo opportunities. The project has also enabled the museum to make connections with the wonderfully creative Portsmouth And Southampton Time-travelling Steampunks (PASTS) group.

Andrea Bishop, Director of Collections at the National Motor Museum, said:

“The Keep CALM project has been aptly named, since it has challenged us to change the way we work and manage collections behind the scenes, standardising practice to improve exchange of ideas and information. We are now beginning to see the benefits of that legacy for our audiences and I am grateful to Arts Council England for having confidence in the value of this project for the museum and its users.”

To find out more about the Keep CALM and STEAM Ahead project, see http://www.nationalmotormuseum.org.uk/ACE_funding.